Resources for Trans People @ U of T

Student Name and/or Gender Change on Academic Records & ACORN

The University of Toronto has a simple way for students to have their name and/or gender changed on their academic records. Simply go to your Registrar’s Office and Request the Change of Name or Gender Request Form.

You are able to change your name and/or your gender without legal documentation.

You will need to provide ID to prove who you are, but not to verify the name and gender that you are changing it to. U of T will maintain your legal name and gender information in the records, but your correct name and gender, as requested, will appear on all university documents once the form is processed.

You do not need to provide an explanation or disclosure as to the reasons for the change.

The Registrar should advise you where the name on the records is not your formal legal name that future employers, licensing bodies, or other educational institutions may require proof that the transcripts and diplomas are your legitimate academic records.

Any questions from administrators or students can be directed to the Sexual & Gender Diversity Office.

Note: For international students, there are currently barriers to accessing this policy related to visas and borders.  We are currently working towards a solution.

Read the Statement Concerning Change of Student Personal Information in Official Academic Records.

Are you both a student and an employee? 

Please note that the personal information records for student status are unique from any employment records. If you change your information on your student record, this will NOT translate to your employment record. Employment records do require your legal personal information for payment and record keeping, however any person can request to be addressed by the name and pronoun that they use in their everyday. The Sexual & Gender Diversity Office can support a student employee and/or the employer to address any questions or concerns regarding these matters.

Staff & Faculty Name and/or Gender Change in HRIS

The University of Toronto has a simple way for staff and faculty to have their name and/or gender changed in HRIS (Human Resource Information System).  Simply go to your business officer or HR contact and request the Change of Name or Gender-Request Form, or fill it out in advance and bring it to them. You may use this form to make one of the following changes in your official Human Resources record:

• Change your display name to something different from your formal legal name
• Change your gender identity
• Change your form of address (including Mx & Misc)

Please note: this form is not for legal changes to your personal identification. For legal changes, speak with your HR contact or business officer.

As a staff or faculty, you are able to change your name and/or your gender without legal documentation.You will need to provide ID to prove who you are, but not to verify the name and gender that you are changing it to. U of T will maintain your legal name and gender information in the records and will provide this as necessary for tax forms or other related purposes.

The University of Toronto is currently working to ensure name and/or gender changes specified via this form appear
on all University documentation, reports, and services. As of November 30, 2017, the following services will reflect display name changes: Green Shield Canada, U of T Pension Services, Employee Self-Service, Campus Mail, and most Human Resources reports and programs. Over the course of 2018, more services and resources will be modified to reflect name and gender changes. During this interim period, please forward any instances where your name and / or gender is not appearing correctly to hrandequity@utoronto.ca for resolution.

Once you submit this form, please connect with your Divisional HR Office and / or Business Officer to ensure that
other materials (such as departmental contact directories and business cards) are updated and changed
appropriately. Please note that reports and communications generated independent of HRIS may not reflect the changes requested by this form and manual updates may be required.

It is important to know that changes to your display name will be reflected wherever possible on your official HRIS
record, correspondence, award certificates, and reports. It is the sole responsibility of the employee to resolve or deal
with issues resulting from a name change. As requested, the University can provide documentation with an
employee’s legal name.

Any questions from administrators or employees can be directed to the Sexual & Gender Diversity Office.

Changing Your Email Address

Once you have changed your name, you can also change your email address.

  1. Go to https://www.utorid.utoronto.ca/ (Make changes> change your email address)
  2. To change your display name, go to https://my.auth.utoronto.ca/. It can take up to 24 hours for the change to take effect.

For assistance, please go to the Help Desk at Robarts Library (St. George), BV487, IC35, or theLibrary (UTSC), or CCT Atrium (UTM).

Note: Your email will not be automatically updated in ROSI, ACORN, or HRIS – this needs to be done manually.

Changing Your TCard

Once you have changed your name with your Registrar, business officer or HR contact, you can also change your TCard. In order to avoid replacement fees, you must turn in your previous TCard. It is prohibited to possess more than one TCard.

Students: please wait 24 hours from the time that you have changed your name in the system in order to get your new TCard.

Staff and faculty: your business officer or HR contact should provide you with a letter informing TCard Services of your non-legal name change.

Please note: Government identification matching your legal name is required for identify validation only. For a list of valid identity documents, visit the TCard Services website.

All Gender Washrooms on Campus

The University of Toronto has many single user and some multi-user all gender washrooms all across the three campuses.

You can click on U of T’s interactive campus map to see where each of these washrooms is located. The SGDO is currently in the process of updating the content on this map.

Accessing Hormone Replacement Therapy (HRT) – Students

U of T’s Health & Wellness Centre on St. George campus (214 College Street, 2nd floor) provides care for trans patients who are students. If you are seeking health care supports, you can request an appointment with a doctor who provides care related to gender or transgender identities (as you are comfortable). Please request a 30 minute appointment for your first visit, and if asked, you can say it is for a gender-related appointment.

Nurses and other health care professionals can also support ongoing hormone treatment and support, if requested.

Speak with the staff in the SGDO for further suggestions related to healthcare.

Student Counselling & Mental Health Supports

Health & Wellness

If you are seeking counselling through Health & Wellness, begin by making an appointment with a family doctor. The doctor can provide you with a reference to the appropriate counsellor or other health care provider.

Student Health Plans

There are many student union sponsored health plans that are designed to offer extended health and dental benefits not covered by OHIP/UHIP.  Most Hormone therapies are covered by a student’s health plan. Benefits may vary with each plan.  Students seeking confirmation of coverage need to seek the Drug Identification Number of each individual drug being prescribed and then confirm this information with the insurance provider. Your student union representative can also make this inquiry on your behalf.

For full-time undergraduate students:

For part-time undergraduate students:

 For graduate students:

  • Graduate Students’ Union (GSU)has coverage with Green Shield Canada
  • Students employed as Teaching Assistants or Graduate Assistants may have additional benefits through their union.

For international students:

There are many student union sponsored health plans that are designed to offer extended health and dental benefits not covered by OHIP/UHIP.

Hormone therapies may be covered by a student’s health plan. Benefits may vary with each plan.  Students seeking confirmation of coverage need to seek the Drug Identification Number of each individual drug being prescribed and then confirm this information with the insurance provider. Your student union representative can also make this inquiry on your behalf.

For full-time undergraduate students:

For part-time undergraduate students:

 For graduate students:

  • Graduate Students’ Union (GSU) has coverage with Green Shield Canada
  • Students employed as Teaching Assistants or Graduate Assistants may have additional benefits through their union.

 For international students:

Staff & Faculty – Health Plans

Benefits offered by each health plan are different.  Staff and faculty can confirm which plan they are enrolled in by reviewing their account on ESS.

Employees seeking confirmation of coverage need to seek the name or Drug Identification Number of each individual drug being prescribed and then confirm with their health plan.

Please note: This website is for informational purposes only.  In the event of a discrepancy, benefits will be paid according to the official documents and all applicable legislation.